Recruitment / ATS

The Recruitment add-on (₦3,000 per seat per month) provides a full Applicant Tracking System (ATS) that takes you from identifying a hiring need through to extending an offer letter — all within Deskpadi.

End-to-end hiring flow

Job Requisitions

Every hire begins with a Job Requisition — a formal request to fill a position. Requisitions ensure that headcount additions are planned, budgeted, and approved before any external posting.

Creating a requisition

• •Specify the job title, department, reporting manager, and employment type (full-time, part-time, contract).
• •Describe the role responsibilities, required qualifications, and desired experience.
• •Define the salary range or budget for the position.
• •Set the urgency level and target start date.

Budget sign-off

Requisitions go through the standard approval workflow. The hiring manager submits the request, which is routed to the department head and then to Finance (if budget sign-off is required). Approvers can approve, reject, or request modifications. Once fully approved, the requisition moves to the posting stage.

Job Posting

Approved requisitions can be published as job postings to attract candidates.

Internal vs public posting

• •Internal — The job is visible only to existing employees within Deskpadi. This supports internal mobility and promotion-from-within policies.
• •Public — The job is published to a public-facing careers page and included in the RSS feed for external distribution.

Posting details

• •Job title, location (on-site, remote, or hybrid), and department.
• •Full job description with responsibilities and requirements.
• •Application deadline.
• •Required documents (CV, cover letter, portfolio, certifications).

Applications & Screening

Candidates apply through the public careers page or are added manually by recruiters. Each application enters the candidate pipeline where it is tracked through defined stages.

Candidate pipeline stages

The pipeline provides a Kanban-style view of all candidates for a given role. Default stages include:

• •Applied — The candidate has submitted their application. Basic information and documents are available for review.
• •Screening — A recruiter or hiring manager reviews the application for minimum qualifications. Candidates who pass screening advance to the interview stage.
• •Interview — The candidate has been scheduled for one or more interviews.
• •Offer — The candidate has successfully completed interviews and an offer is being prepared.
• •Hired — The candidate has accepted the offer and is being onboarded.

Candidates can also be moved to a "Rejected" or "Withdrawn" status at any stage. Rejection reasons are recorded for reporting and process improvement.

Interviews

Schedule and manage interviews directly within the Recruitment module.

Scheduling

• •Select one or more interviewers from your organisation.
• •Choose the interview format: in-person, phone, or video.
• •Set the date, time, and duration.
• •The candidate and all interviewers receive email notifications with the details.

Multiple interview rounds

Complex hiring processes can involve multiple rounds — for example, an initial phone screen, a technical assessment, and a final panel interview. Each round is tracked separately with its own interviewers, date, and feedback.

Feedback and ratings

After each interview, interviewers submit structured feedback:

• •An overall rating (e.g., Strong Hire, Hire, No Hire, Strong No Hire).
• •Ratings on specific competencies defined for the role.
• •Written comments covering strengths, concerns, and observations.
• •A recommendation on whether to advance the candidate to the next stage.

All feedback is consolidated on the candidate profile so that the hiring manager has a complete picture when making the final decision.

Offer Letters

Once a candidate is selected, generate a professional offer letter directly from the platform.

Generating offer letters

1. Navigate to the candidate profile and click "Generate Offer".
2. Fill in the offer details: job title, start date, salary, benefits, and any special terms.
3. The system generates a formatted PDF offer letter using your organisation's branding.
4. Review the PDF and make any edits before sending.
5. Send the offer letter to the candidate via email directly from Deskpadi.
6. Track the candidate's response — accepted, declined, or negotiating.

Public RSS Feed

Deskpadi publishes all public job postings as an RSS 2.0 feed. This enables automatic syndication to external job boards, company websites, and aggregators.

• •The feed URL is available from Recruitment → Settings → RSS Feed.
• •Each feed item includes the job title, description, location, and a link to the application page.
• •The feed updates automatically whenever a job is published, closed, or modified.
• •Job boards and third-party platforms that support RSS can subscribe to the feed for real-time listing updates.
• •The feed follows the RSS 2.0 specification for maximum compatibility.