Real Estate Suite

The Real Estate add-on (₦6,000 per seat per month) is designed for property developers, construction firms, and facility managers. It covers the full lifecycle — from property portfolio management through site-plan creation, construction execution, and handover.

Property Management

The Property Management module provides a centralised registry for all properties and units your organisation owns or manages.

Register properties

• •Create a property record with name, address, property type (residential, commercial, mixed-use), and total number of units.
• •Upload property documents such as title deeds, survey plans, building permits, and insurance certificates.
• •Attach photos, floor plans, and site maps for reference.

Unit-level tenancy

• •Define individual units within each property (e.g., flats, office suites, retail spaces).
• •Record tenant details, lease start and end dates, rent amount, and payment schedule.
• •Track unit status: vacant, occupied, under maintenance, or reserved.
• •Set up rent-payment reminders and record payment receipts.
• •Manage lease renewals and termination notices with automated date tracking.

Documents

Each property and unit has a dedicated document store. Upload and organise tenancy agreements, inspection reports, maintenance records, and regulatory compliance certificates. Documents are version-controlled and access-restricted based on user roles.

Portfolio analytics

The portfolio dashboard provides a high-level view of your property holdings:

• •Occupancy rates across properties and unit types.
• •Revenue summaries and rent-collection status.
• •Upcoming lease expirations and renewal pipeline.
• •Maintenance cost trends by property.
• •Vacancy duration analysis to identify underperforming assets.

Site Plans

Site Plans are the backbone of construction project management in Deskpadi. Each site plan represents a construction project from inception through completion.

Creating a site plan

• •Enter the project name, location, and description.
• •Define the project scope — what is being built or renovated.
• •Set the total project budget and expected timeline.
• •Upload initial project documents (architectural drawings, engineering specs, contracts).

Assigning engineers

Assign project engineers, site supervisors, and other team members to the site plan. Each assignment includes a role designation (e.g., structural engineer, M&E engineer, project manager). Assigned users gain access to all site-plan sub-modules.

Milestones

Break the project into milestones with target completion dates and deliverables. Milestones provide a high-level progress tracker and can be linked to payment schedules (progress claims) for staged disbursements.

Construction Sub-Modules

Once a site plan is created, a rich set of sub-modules becomes available for detailed construction management.

Site phases and daily reports

Divide the project into phases (e.g., foundation, structural, finishing) and submit daily site reports. Each report captures weather conditions, workforce count, equipment on site, work completed, issues encountered, and photos. Reports create an auditable daily record of construction progress.

HSE incidents and permits to work

The Health, Safety & Environment (HSE) module tracks safety incidents, near-misses, and hazard observations. Log incidents with severity, root cause, and corrective actions.

• •Record incidents with date, location, description, severity level, and injured parties.
• •Attach photos and supporting documents.
• •Track corrective actions and closure status.
• •Issue Permits to Work (PTW) for high-risk activities such as hot work, confined space entry, or working at height.
• •PTW records include the scope of work, hazards identified, precautions taken, and authoriser sign-off.

Bill of Quantities (BOQ)

Create and manage the Bill of Quantities — a detailed list of materials, labour, and costs required for the project. The BOQ serves as the baseline for budgeting, procurement, and progress measurement.

• •Add line items with description, unit of measurement, quantity, unit rate, and total cost.
• •Group items by trade or work section.
• •Track actual costs against budgeted amounts to monitor overruns.
• •Import BOQ data from spreadsheets or create entries manually.

Progress claims

Submit progress claims (payment applications) based on work completed. Each claim references BOQ line items and the percentage of work done. Claims go through an approval workflow before payment is authorised.

Subcontract management

Manage relationships with subcontractors throughout the project lifecycle.

• •Contracts — Record subcontract agreements with scope of work, contract value, payment terms, and key dates.
• •Payments — Track payment milestones and process subcontractor payment certificates.
• •Certificates — Issue interim and final payment certificates. Each certificate records the work valued, retention held, previous payments, and amount due.

Material testing

Record material test results for quality assurance. Track test types (e.g., concrete cube tests, soil compaction, steel tensile tests), sample dates, testing laboratories, and pass/fail outcomes. Failed tests trigger alerts for corrective action.

Goods receipt

Log the receipt of materials delivered to site. Record supplier, delivery date, items received, quantities, and condition. Compare received quantities against purchase orders to identify shortages or discrepancies.

Plant hire

Track hired plant and equipment (cranes, excavators, generators, scaffolding). Record the hire company, daily/weekly/monthly rates, mobilisation and demobilisation dates, and total hire cost. Monitor utilisation to optimise hire periods.

Building permits

Maintain a register of all building permits and regulatory approvals required for the project. Track application dates, approval status, issuing authority, expiry dates, and any conditions attached. Receive reminders for permits approaching expiry or renewal.

Snag lists

Create snag lists during inspections to document defects, incomplete work, or items requiring rectification before handover. Each snag item includes a description, location, responsible party, priority, photos, and status (open, in progress, closed).

DLP defect tracking

During the Defects Liability Period (DLP) after project completion, track any defects that emerge. Record the defect, date reported, responsible contractor, repair status, and resolution date. DLP defect tracking ensures that the contractor fulfils their warranty obligations.

Pre-handover checklists

Before handing over a completed project to the client or end-user, work through a structured pre-handover checklist. The checklist covers:

• •All snag items resolved and signed off.
• •As-built drawings and O&M manuals delivered.
• •Fire safety systems tested and certified.
• •Mechanical and electrical commissioning completed.
• •Final cleaning and landscaping done.
• •Keys, access cards, and security codes handed over.
• •All regulatory inspection certificates obtained.